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Calendus FAQ

1. When and Where are the tickets going to be available for this event?

2. When do classes start/finish? When will the Graduation Ceremony take place?

3. I just posted an event, but it does not appear on the calendar

4. Someone made a mistake, I want to edit/delete an event

5. I made a mistake, I want to delete/modify a recurring event

6. I want to modify the look and feel of my calendar

7. I want to add/remove people from the administrators list

8. I want to add a link to a related calendar, so that I can crosspost events

9. I want to unsubscribe from your email digests

10. Wouldn't it be great if I could download all this into my Palm Pilot?

1. When and Where are the tickets going to be available for this event?

   For ticket information, please, contact the Stanford Ticket Office or the Stanford Lively Arts Program. You can also contact them by phone at (650) 725-ARTS, or follow these directions to go to the Ticket Office.

2. When do classes start/finish? When will the Graduation Ceremony take place?

   Please go the Registrar's office and look into the official academic calendar.

3. Someone made a mistake, I want to edit/delete an event

   We only allow events to be modified by their publisher or by the administrator of the calendar. If you are the original publisher, just select the event that you want on the daily or monthly views. Click on "Edit this event" or "Delete this event". In the former case do your modifications and submit the event.

   If you did not post the event in the first place, you will have to log in as the administrator. After having having done so, you should go to "Today" (on the top left corner), then you will see all the events. From now on do as stated in the previous paragraph.

4. I made a mistake, I want to delete/modify a recurring event

   Unfortunately the use of recurring events is very dangerous, it is easy to post many events at the same time, but very difficult to delete them. The problems is that the events that get posted are all independent, and therefore need to be modified/deleted one by one. We suggest that you do not post more than 6 or 7 repetitions of an event, because otherwise it is difficult to modify or delete them. Right now the only way to do it is to go to http://klamath.stanford.edu/~molinero/calendus/YOUR_ORGANIZATION/read/full.pl to display all events, and then you click on the event that you want to delete/modify, and then select the action to perform on the event. You will have to do this one by one. This is a very painful process, so be careful when posting recurring events.

5. I just posted an event, but it does not appear on the calendar

   If you chose a "closed" calendar when setting up the calendar, then the events are not lost, they are just in limbo waiting for approval. If you want to check this, log in as the calendar administrator, then go to "Options | Edit Calendar" and look at the section that says "Is the calendar open or closed to outside postings of events?."

   The events that you mention are indeed in our system, but the administrator needs to "approve" them. All new events, except those posted by the administrator(s) of the system, will be inserted as tentative events (i.e. only the administrator can see them, but not the general public.) When the administrator approves the event it will become definite, and it will show as in the public calendar. As the calendar administrator, you will get a message whenever someone posts an event so that you can inspect it, and then approve it or delete it by following the URL included in the mail.

   In order to "approve" an event you have to log in as the calendar administrator, and go to "Options | Administrate Events". Then you have to set the events that you "approve" as definite, and finally you have to hit on the update button.

   You can also approve events one by one, by loging as the calendar administrator, and by selecting the corresponding event. Then you can click on "Make it definite", close to the top right corner.

   All this behavior does not apply to "open" calendars, where events become definite as soon as they are posted.

   If your calendar is an "open" one, or if events do not show up as tentative, then you probably have hit some button or link in your browser right after posting the event, and the system has not had the time to record it. Next time wait until the page has been loaded.

6. I want to modify the look and feel of my calendar

   You can change the look and feel of your calendar by, click on "Options", then Log on as the administrator of the calendar (you might have to type your login/password if you didn't do it before), then you select "Edit calendar". You will find a form that will allow you to modify what is shown in your calendar, like the background image or the name and URL of your organization.

7. I want to add/remove people from the administrators list

   To do so, you will have to log in as the administrator first. Please, go to the main page of the calendar, then click on the "Options" link on the top right corner, click on "Log in using your SUNet ID", type your user name and password (if you are not using PC/Mac-Leland).

   Now go to "Options | Edit Calendar", and you will be able to set many options of the calendar, including the list of administrators, which is located at the end of the form. Remember that the list of administrators is a list separated by spaces. Do not put commas or carriage returns in between. If you did it and you got blocked out of the system, please contact us at info@calendus.stanford.edu .

8. I want to add a link to a related calendar, so that I can crosspost events

   First you will have to log as the administrator of the calendar. Then you go to "Options | Edit Parent and Neighbors", and you will be presented with two lists of all the calendars that are present in the system.

   You will be able to select a parent (e.g. the master calendar of the department or the main campus calendar) and as many neighbors as you like. The parent calendar inserts your calendar into a hierarchical tree, where the parents, grand-parents, grand-grand-parents, ... are included. On the other hand the neighbors of the neighbors are not added to the list of related calendars.

   Don't forget to click on "Update the calendar" to commit the changes.

9. I want to unsubscribe from your email digests

   If you have a SUNet ID (aka leland account), you can go to If you do not have a SUNet ID, you can return the lower portion of the digest (please do not return the whole message) to info@campus-calendar.stanford.edu, and write your name and email address and check the option "No email updates" with a cross (X).

10. Wouldn't it be great if I could download all this into my Palm Pilot?

    Currently if you go to "Options" you can download all the events in that calendar in vCalendar format (see "Full listing in vCal format".) If you have korganizer or gnome-pim you can insert them into your favorite PIM. Where do you find these programs? Simply go to your favorite distribution site for Linux and download the corresponding RPM. If you think that Linux is just for geeks like us, you can go to the IMC Corsortium and look for some programs that read vCalendar files and that run on Windows/MacOS. If you have used any of them, please let us know.